Privacy, student records, and data protection
Privacy Policy Effective Date: August 1, 2026
Triune Advanced Learning Academy respects the privacy of our students, parents, legal guardians, employees, applicants, and website visitors. This Privacy Policy explains how we collect, use, protect, retain, and disclose information obtained through our website, online applications, portals, forms, educational platforms, and related school services.
By accessing or using our website, you acknowledge the practices described in this Privacy Policy.
Section 01
Information We Collect
We may collect information directly from parents, legal guardians, students, applicants, employees, and website visitors.
Personal and Contact Information This information may include:
- First, middle, and last name
- Parent or legal guardian’s name
- Mailing address
- Email address
- Telephone number
- Date of birth
- Age
- Grade level
- Gender
- Marital or household information
- Emergency-contact information
- Authorized pickup information
- Relationship to the student
Student Application and Enrollment Information When a parent, guardian, or applicant completes a school application, we may collect:
- Student identification information
- Requested grade or academic program
- Previous school information
- Academic history
- Attendance information
- Disciplinary information
- Educational records
- Transcripts and report cards
- Standardized testing information
- Enrollment status
- Language preferences
- Residency information
- Proof of identity
- Proof of guardianship
- Information required to evaluate the application
Submitting an application does not guarantee admission or enrollment.
Educational and Student-Support Information To provide appropriate educational services, we may collect information concerning:
- Academic progress
- Assignments and assessments
- Attendance
- Teacher observations
- Learning preferences
- Individualized educational needs
- IEP or 504 Plan documentation
- Accommodation requests
- Behavioral or disciplinary matters
- Parent-teacher communications
- Tutoring or intervention needs
- Student goals and educational plans
- Participation in extracurricular programs
Information involving an IEP, 504 Plan, disability, medical condition, or accommodation request will be handled with additional care and limited to individuals who reasonably require access to support the student or administer school services.
Health and Safety Information When necessary for enrollment, safety, accommodations, emergency response, or participation in school activities, we may collect:
- Allergy information
- Medication information
- Immunization records
- Medical restrictions
- Emergency medical instructions
- Health conditions affecting school participation
- Physician or healthcare-provider documentation
- Dietary restrictions
- Physical-activity limitations
- Relevant safety concerns
The school is not requesting unrestricted access to a student’s complete medical history. Parents and guardians should provide only information reasonably necessary for the student’s education, health, safety, or requested accommodations.
Employment Information When applicable, we may collect parent, guardian, applicant, employee, volunteer, or contractor information such as:
- Employer name
- Job title
- Employment history
- Professional credentials
- References
- Background-screening information
- Volunteer qualifications
Financial and Payment Information We may collect information associated with:
- Application fees
- Registration fees
- Tuition
- Payment plans
- Technology fees
- Activity fees
- Graduation fees
- Scholarships
- Discounts
- Refunds
- Billing history
- Outstanding account balances
Payments may be processed through an authorized third-party payment provider. Triune Advanced Learning Academy may receive transaction details, such as the payer’s name, payment amount, payment date, and transaction status, without receiving or storing complete debit-card or credit-card information.
Uploaded Documents Our website may allow users to upload documents, including:
- Birth certificates
- Identification documents
- Proof of residency
- Custody or guardianship records
- Transcripts
- Report cards
- IEP or 504 Plan records
- Medical or immunization records
- Employment records
- Other application or enrollment documents
Please upload only the documents requested by the school. Social Security numbers and other highly sensitive information should not be submitted unless specifically required and transmitted through an authorized secure process.
Communications We may collect and retain information contained in:
- Emails
- Contact forms
- Telephone inquiries
- Text messages
- Parent or student portal messages
- Support requests
- Complaints
- Survey responses
- Prayer or faith-based support requests
- Other communications sent to the school
Section 02
Information Collected Automatically
When you visit our website, certain technical information may be collected automatically, including:
- Internet Protocol address
- Browser type
- Device type
- Operating system
- Referring website
- Pages viewed
- Date and time of access
- Approximate geographic region
- Website interactions
- Login activity
- Cookie or similar technology identifiers
- Error and performance information
We may use this information to operate the website, improve its performance, maintain security, identify technical problems, and understand how visitors use our services.
Section 04
How We Use Information
Triune Advanced Learning Academy may use collected information to:
- Process student applications
- Make admissions and placement decisions
- Complete enrollment
- Verify identity and guardianship
- Communicate with parents, guardians, students, and applicants
- Provide educational instruction
- Customize student learning plans
- Administer IEP and 504 Plan support
- Track attendance and academic progress
- Maintain educational records
- Provide tutoring, intervention, or enrichment
- Process tuition and other payments
- Manage student and parent accounts
- Schedule meetings, assessments, and events
- Maintain campus and student safety
- Respond to emergencies
- Provide technology and online-learning services
- Manage extracurricular activities
- Send school announcements and notices
- Respond to questions, requests, or complaints
- Improve school programs and website services
- Prevent fraud, misuse, and cybersecurity threats
- Enforce school policies and agreements
- Meet legal, regulatory, insurance, and recordkeeping obligations
- Protect the rights, safety, and property of the school and its community
We will not use student information for unrelated commercial purposes without appropriate authorization.
Section 05
Children’s Privacy
Triune Advanced Learning Academy serves children and families. Parents and legal guardians should complete applications, upload documents, submit payments, and provide sensitive information on behalf of children under 13.
Children under 13 should not independently submit personal information through the public portions of the website without the knowledge and permission of a parent or legal guardian.
When applicable, we may obtain parental or guardian authorization before collecting, using, or disclosing personal information directly from a child under 13.
Parents and legal guardians may contact the school to:
- Review information collected from their child
- Request correction of inaccurate information
- Request deletion when legally and operationally permitted
- Withdraw consent for certain optional collection or uses
- Ask questions about the school’s privacy practices
A deletion request may not apply to information that the school must retain for educational, safety, financial, contractual, accreditation, insurance, or legal purposes.
Section 06
Student Educational Records
Triune Advanced Learning Academy takes reasonable measures to maintain the confidentiality of student educational records.
Access may be limited to individuals who reasonably need the information to perform authorized educational, administrative, safety, legal, technical, or support responsibilities.
Depending on the school’s funding, programs, and legal status, certain federal or state student-record laws may apply. When a specific law does not apply, the school may still adopt confidentiality practices designed to protect student information.
Parents, legal guardians, and eligible students may contact the school to ask about procedures for reviewing or requesting corrections to educational records.
Section 07
IEP and 504 Plan Information
IEP, 504 Plan, evaluation, accommodation, and learning-support information may be used to:
- Evaluate a student’s educational needs
- Create or customize a learning plan
- Provide reasonable accommodations
- Communicate with parents or guardians
- Coordinate services with authorized educators or providers
- Monitor student progress
- Maintain required records
- Address student health or safety concerns
This information will not be publicly displayed or used for advertising.
Providing records does not automatically guarantee that every accommodation, service, placement, or program requested will be available. Educational-support decisions are made after considering the student’s needs, the information provided, available resources, school policies, and applicable legal requirements.
Section 09
Photographs, Videos, and Student Work
The school may take or receive photographs, videos, audio recordings, artwork, writing, academic projects, or other student work during educational programs and school activities.
Public use of a student’s identifiable image, voice, name, or work may be governed by a separate media-release or parental-consent form.
The school may use appropriately authorized materials for:
- School publications
- Yearbooks
- Classroom displays
- Graduation programs
- School events
- The school website
- Social-media pages
- Promotional or community materials
- Educational demonstrations
Parents and guardians should review the applicable media-release form for available choices and limitations.
Section 10
Communications and Notifications
We may use contact information to communicate about:
- Applications
- Admissions
- Enrollment
- Attendance
- Academic progress
- Assignments
- Tuition and payments
- School closings
- Emergencies
- Events
- Transportation
- Parent meetings
- Student conduct
- Technology access
- Policy changes
- Other school-related matters
Certain operational, safety, legal, academic, or account communications may be necessary and may not include an unsubscribe option.
Recipients may opt out of optional marketing or promotional messages by using the unsubscribe instructions provided or by contacting the school.
Section 11
Third-Party Websites and Platforms
Our website may link to or integrate with third-party:
- Educational platforms
- Learning applications
- Payment processors
- Video services
- Social-media websites
- Online libraries
- Communication systems
- Testing services
- External resources
Third parties maintain their own privacy and security practices. Triune Advanced Learning Academy does not control every outside website or service.
Parents and guardians should review the privacy terms of third-party services before allowing a child to use them.
Section 12
Data Security
We use reasonable administrative, technical, and physical safeguards designed to protect information from:
- Unauthorized access
- Improper disclosure
- Alteration
- Loss
- Destruction
- Fraud
- Malware
- Other security threats
Our safeguards may include:
- SSL encryption
- Password protection
- Access restrictions
- Account authentication
- Security monitoring
- Data backups
- Software maintenance
- Staff confidentiality requirements
- Secure service providers
- Incident-response procedures
No website, database, email system, internet transmission, or storage method can be guaranteed to be completely secure.
Users are responsible for protecting usernames, passwords, devices, and account information.
Section 13
Data Retention
We retain information only for as long as reasonably necessary to:
- Provide educational and administrative services
- Maintain student records
- Complete enrollment and financial obligations
- Address safety concerns
- Resolve disputes
- Enforce agreements
- Meet insurance, accreditation, tax, legal, and recordkeeping requirements
- Protect the school’s legitimate interests
Retention periods may vary based on the type of information and the reason it was collected.
When information is no longer reasonably required, it may be securely deleted, destroyed, deidentified, or archived according to the school’s record-retention procedures.
Section 14
Your Privacy Choices
Subject to applicable law and school requirements, a parent, guardian, adult student, applicant, employee, or website user may request to:
- Review certain personal information
- Correct inaccurate information
- Update contact information
- Request deletion of eligible information
- Withdraw certain optional permissions
- Opt out of optional promotional communications
- Ask how information has been used or disclosed
- Request information about applicable privacy rights
We may require identity, guardianship, or account verification before processing a request.
We may deny or limit a request when information must be retained for educational, legal, financial, safety, contractual, insurance, accreditation, or operational purposes.
Section 15
Do Not Track and Browser Controls
Some internet browsers provide a “Do Not Track” setting. Because there is not one universally accepted method for responding to these signals, our website may not respond to every browser-based Do Not Track request.
You may manage cookies and related technologies through your browser or available website preference settings.
Section 16
Data Breach Notification
If we discover a security incident involving personal information, we will investigate and take reasonable steps to contain and address the incident.
When required by applicable law, we will provide notice to affected individuals, parents, guardians, government authorities, or other appropriate parties.
Section 17
Information From Outside the United States
The website is operated for a school located in the United States.
Individuals accessing the website from outside the United States understand that their information may be transferred to, stored in, and processed in the United States, where privacy laws may differ from those in their location.
Section 18
Changes to This Privacy Policy
Triune Advanced Learning Academy may update this Privacy Policy when our website, educational programs, technology, service providers, security practices, or legal responsibilities change.
The revised effective date will be displayed at the top of the policy.
Material changes may also be communicated through the website, parent portal, email, or another reasonable method.
Section 20
Contact Us
Questions, requests, or concerns regarding privacy, student information, or website security may be directed to:
Triune Advanced Learning Academy Email: security@triuneprep.com
Please include enough information for the school to identify and respond to your request. Do not include passwords, complete payment-card numbers, or unnecessary sensitive information in a regular email.
Effective Date: August 1, 2026
www.triuneprep.com
Privacy and Security Contact
Questions, requests, or concerns involving privacy, student information, or website security may be sent to our security team.
Triune Advanced Learning Academy
security@triuneprep.comEffective Date: August 1, 2026